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Microsoft 365 licensing guides
39 articles on license pricing, comparisons, Copilot and optimisation. Written with sources.
Latest · Guide
Who needs the Entra license? The rule is per feature
Microsoft licenses Entra per feature and per user account. Here is which users need P1, which need P2, and what happens when the license expires.
Michal Lampe SørensenM.Sc. IT, Microsoft certified · 24 Oct 2026 · 9 min read
All 39 articles
- GuideWho needs the Entra license? The rule is per featureMicrosoft licenses Entra per feature and per user account. Here is which users need P1, which need P2, and what happens when the license expires.24 Oct 2026 · 9 min read
- GuideMicrosoft says strengthen identity. Here is the license and the priceThe Digital Defense Report 2026 names four areas to strengthen. It does not say which license they require. This article does.15 Oct 2026 · 7 min read
- ComparisonE7 vs E5: what the extra $39 coversE7 is $99 and E5 is $60 per user per month. Here is exactly what the difference buys, and when the arithmetic holds up.14 Oct 2026 · 6 min read
- ComparisonEntra ID P1 vs P2: what the extra $3 buys youP1 is $7, P2 is $10. The difference is risk-based Conditional Access, PIM and access reviews. All of it documented by Microsoft.1 Oct 2026 · 7 min read
- GuideCopilot does not require Business Standard, and believing otherwise costs moneyAlmost every source says Copilot needs at least Business Standard. Microsoft's own list says otherwise. For 25 users the difference is $2,100 a year.23 Sept 2026 · 6 min read
- GuideSecurity Exposure Management: which Microsoft 365 license gives you access?Microsoft 365 Business Premium gives full access to Security Exposure Management and the new Secure Now feature. A plain E3 without an add-on does not.22 Sept 2026 · 7 min read
- OptimizationGraph is closing off license data: check your reports nowApps with User.ReadBasic.All can no longer read license details in Graph. How to tell whether your license reporting has stopped working.15 Sept 2026 · 7 min read
- GuideEntra ID P2 for SMBs: the pricing trap nobody mentionsBusiness Premium and Microsoft 365 E3 both include Entra ID P1. Yet P2 costs $10/user/mo for the SMB and only $3 for the E3 customer. Here's why.8 Sept 2026 · 8 min read
- OptimizationMicrosoft discounts: the E7 window closed 30 September, E3 and Purview run to year endMicrosoft's promotional discounts on E7, E3 and Purview expire in autumn 2026. The E7 window has closed. See what can still be caught through 31 December.3 Sept 2026 · 6 min read
- Price changesA new 5% charge from 1 October: monthly billing on CSP software costs extraFrom 1 October 2026 Microsoft adds 5% to CSP software subscriptions with an annual term paid monthly. See who it hits and who it does not.2 Sept 2026 · 6 min read
- GuidePasskeys become the default in Entra: SMS and voice retire 1 February 2027From 1 September 2026 passkeys are the default sign-in in Entra, and SMS and voice shut down on 1 February 2027. See what changes automatically.1 Sept 2026 · 8 min read
- GuideEntra Backup and Recovery is here: coverage, licensing and NIS2Microsoft Entra Backup and Recovery became generally available in June 2026. See what it backs up, what it does not, and which license it requires.6 Jul 2026 · 7 min read
- GuideMicrosoft tightens Self-Service Password Reset in 2026Two changes hit SSPR in autumn 2026: users must register their own sign-in methods, and the old CAPTCHA disappears. See what you need to do.29 Jun 2026 · 6 min read
- GuideConditional Access tightens: resource exclusions now enforcedMicrosoft tightens enforcement of Conditional Access policies targeting all resources. Users may face unexpected MFA prompts. See what to check.29 Jun 2026 · 5 min read
- CopilotWhat is Microsoft Copilot? Complete guide 2026What is Microsoft Copilot? We explain the difference between the free Copilot Chat and the paid Microsoft 365 Copilot, the pricing, and the new Copilot agents.26 Jun 2026 · 7 min read
- GuideWhat Microsoft does not tell you about Microsoft 365 licensingFive licensing traps most people miss: frontline ratio, Kiosk limits, no-Teams variants, Copilot Credits and Office 365 E5 vs Microsoft 365 E5.25 Jun 2026 · 7 min read
- CopilotCopilot Cowork: when Microsoft 365 Copilot performs the tasks itselfCopilot Cowork is the new agentic layer in Microsoft 365 Copilot. We explain what it does, what it requires, and what it realistically costs a small business.22 Jun 2026 · 6 min read
- CopilotWork IQ explained: the context engine behind Copilot and CoworkWork IQ is the intelligence layer that makes Microsoft 365 Copilot and agents understand your business. We explain what it is and whether you pay.22 Jun 2026 · 5 min read
- GuideNIS2 for beginners, what is it, really?Never heard of NIS2? The short version in plain language: what it is, why it matters for your business, and what you actually need to do. No jargon.18 May 2026 · 6 min read
- GuideEU Data Boundary and Microsoft Sovereign Cloud, what does it mean for your data?EU Data Boundary is complete, Sovereign Cloud replaces Cloud for Sovereignty, and the Danish Microsoft datacenter has opened. What it means in 2026.14 May 2026 · 8 min read
- GuideMicrosoft 365 Business Basic, the complete guide (2026)Microsoft 365 Business Basic: what's included, what it costs, who it suits, and when it's not enough. With Microsoft's current list prices.12 May 2026 · 7 min read
- OptimizationIs Microsoft 365 Business Basic enough for my business?Concrete decision guide: 5 scenarios where Basic is the right choice, and 5 where it's not enough. With concrete scenarios from typical business profiles.12 May 2026 · 6 min read
- Comparison5 hidden limitations in Microsoft 365 Business BasicBasic looks cheap on paper, but has real limitations that often only surface after 2-3 months. What you need to know before choosing.12 May 2026 · 7 min read
- GuideWhich plan includes what? 12 Microsoft 365 features and where they liveConditional Access, DLP, Copilot, Intune and Defender. Here is which plan includes each of the 12 most searched features, with the price.10 May 2026 · 6 min read
- GuideSwitching Microsoft 365 plans: What does it cost, and what do you risk?When does switching M365 plans make sense? Three typical scenarios with concrete numbers, hidden risks and timing relative to the July 1, 2026 price increase.10 May 2026 · 6 min read
- GuideIs Microsoft 365 Copilot worth it? How to do the mathWhat does Copilot actually cost, what can you realistically save, and when does it not make sense? An honest walkthrough with numbers, not marketing.10 May 2026 · 6 min read
- Guide10 Microsoft 365 terms you need to know before choosing a licenseThe most important Microsoft 365 terms explained in context: Conditional Access, DLP, Intune, Defender and Copilot, and what they mean for licensing.10 May 2026 · 6 min read
- GuideMicrosoft 365 plans in 2026: What costs what, and what do you get?All 10 plans side by side with the prices that took effect 1 July 2026, in USD, EUR or DKK. See which went up, which did not, and which fits your size.10 May 2026 · 5 min read
- Price changesMicrosoft 365 prices in DKK, complete overview (2026)All Microsoft 365 plans in Microsoft's official Danish list prices, with the prices before 1 July 2026 and the implied rate per product family.5 May 2026 · 4 min read
- ComparisonBusiness Premium vs E3, when is it time for enterprise?Business Premium costs $22, E3 costs $39. When does it make sense to pay $17 extra per user? We walk through the concrete differences.3 May 2026 · 5 min read
- OptimizationMicrosoft 365 for businesses, the complete guide (2026)Business, Enterprise or Frontline. Which plan fits, what it costs per user after the July 2026 increase, and the license traps that cost money to miss.1 May 2026 · 8 min read
- ComparisonMicrosoft 365 E7 Frontier, what is it, and is it worth the money?E7 is Microsoft's new all-in-one license at $99/mo. We explain what it includes, who it's for, and whether it makes sense for your organization.25 Apr 2026 · 5 min read
- OptimizationConditional Access explained, the most underrated feature in Microsoft 365Conditional Access is the difference between 'we have security' and 'we have a security policy'. What it is and when you need it.22 Apr 2026 · 5 min read
- ComparisonBusiness Basic vs Standard, is it worth doubling the price?Basic costs $7/mo, Standard $14/mo. Are desktop Office apps really worth $7 extra per month? Here's the answer.20 Apr 2026 · 4 min read
- Price changesJuly 2026: Microsoft raised prices, what does it mean for you?Microsoft raised prices on July 1, 2026 by up to 33% on some plans. See the full breakdown and what you can do now.18 Apr 2026 · 4 min read
- OptimizationHow to save money on Microsoft 365 licenses5 concrete tips to reduce your Microsoft 365 costs without losing functionality. Audit, match and optimize.10 Apr 2026 · 5 min read
- CopilotMicrosoft 365 Copilot, what does it actually cost?Copilot costs $21 or $30 per user. That price is the easy part. See which of the 12 products need which baseline license, and what you already get for free.2 Apr 2026 · 6 min read
- ComparisonE3 vs E5, is the extra $21 worth it?Microsoft 365 E3 vs E5 compared: security, compliance, pricing and when E5 makes sense for your organization.22 Mar 2026 · 5 min read
- ComparisonBusiness Standard vs Business Premium, what do you need?Business Standard and Business Premium compared. Find out when Premium makes sense and when Standard is enough.15 Mar 2026 · 5 min read